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Name: Ali Hassan
Location: Dubai (UAE)



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How to move items between calendar's in Microsoft Outlook

Thought this might help someone wherever they are on the planet so decided to post it. Have you ever landed up in a situation where you want to move calendar items between outlook calendar's within the same user mailbox.

One of my user decided to change his default email delivery location to his pst and still had some calendar items which were present in his primary/server mailbox and he was trying to move them manually by dragging and dropping it in  his pst calendar until I saved him :-)

Here is how I moved his calender items from one calendar to another...

Click on the calendar folder

Select 'View' menu choose 'Arrange By'  --> 'Current View'  --> 'By Category'

You will now see all of ur meetings and appointments

Select the first item and then scroll to  the bottom and holding shift click on the last item which should select the entire list (for people trying to use Control+A to select all items.. that will not work here)

After all the items are selected move them to the desired calendar by dragging and dropping them.


For user's on Outlook 2010

Click on the calendar icon on the bottom left

View --> Change View --> List or Category

Select the items you want to move over and drag it to the desired calendar.


Now say a little prayer and thank me! :-)


Reader Comments (42)


Thanks! Great tip! Saved me some time & inconvenience. Hope I can pass-on the favor some day!



September 27, 2011 | Unregistered CommenterPete

Thank you for posting this. Been working with Outlook, Exchange, etc for years. Every time Microsoft releases it's latest and greatest it seems like the simplest tasks become hard. Not to mention when you don't have to migrate calendars every day, spending an hour trying to integrate a calendar just irritates that crud out of you. Found your article and I was done in 30 it!

October 18, 2011 | Unregistered CommenterAaron

This is a great tip. Even Microsoft's site says you have to do it item by item. This is way faster and saved me a lot of work!

Nice job!

January 24, 2012 | Unregistered CommenterMiles

Do you mind explaining exactly where you find the "View Menu" that has this option?

I am an unfortunate user of Office 2010 needing to manually copy 10+ years of calendar data (since Archive will not work), but I cannot find a way to display the calendar events as a list "by category" or otherwise. Weird!

Any help will be appreciated!

February 20, 2012 | Unregistered CommenterJohan E. Bengtsson

Solution for Office 2010:

1.- Position in Calendar Source
2.- View -> Change View -> List
3.- Select the items to be moved
4.- Home -> Move -> Select the Calendar target

And that's it!!!

Saludos desde Monterrey, Mexico

February 24, 2012 | Unregistered CommenterPaco Flores

Thank you kindly for specifying exactly how to do this. Microsoft's 'wares are... complicated.

February 26, 2012 | Unregistered CommenterJohan E. Bengtsson

So, this method (and any method that moves appointments from one store to another) will create a new appointmentitem ID. This effectively prevents you from editing the calendar appointments created prior to moving them to a new store.

July 20, 2012 | Unregistered CommenterJames

This is an awesome tip! Saved me a lot of time and frustration. Thank you!

October 9, 2012 | Unregistered CommenterCynthia

Saved me grief when copying from Google Calendar (via Outlook subscription) and the main, Outlook one. Ta!

October 11, 2012 | Unregistered CommenterRyszard

Man you saved a good amount of time, Jazak'Allah Khair to you and thanks to Google :)

October 22, 2012 | Unregistered CommenterFaizan

Thanks :)

October 30, 2012 | Unregistered CommenterAnonymous

Ali Bey,

Many many many thanks for this great help.

I whish you all the best!

Greetings from Macedonia,


November 3, 2012 | Unregistered CommenterZlatko Cherep

Better than Microsoft's help
muchas gracias

November 20, 2012 | Unregistered CommenterOmar

This would be super helpful if it showed how to move just one instance of a recurring meeting. Not all of them. Sometimes meetings get moved for just that week or month (or whatever the recurrence is) and that one meeting needs to be moved (not copied cause then you lose the ability to update anyone). I'm beginning to beleive it's not even possible. Such a pain.

December 20, 2012 | Unregistered CommenterMolly

Thanks you very much for such a help. It really saved my time.

January 7, 2013 | Unregistered CommenterVenkateswara reddy

Thank you, thank you for this very helpful post!

January 10, 2013 | Unregistered CommenterMC

Yeeeha! Ya'll sure are great fur doin that fer us! Thank ye kindly fer the infermation!

- Tex

February 7, 2013 | Unregistered CommenterThe Texan

Simple yet very useful. Thanks for sharing!

March 10, 2013 | Unregistered CommenterJason

Thanks so much for this information. You really saved me time.

March 28, 2013 | Unregistered CommenterAlison Reiff-Martin

Thanks, great explanation....

May 8, 2013 | Unregistered CommenterRune K

Great tip. Thanks

May 16, 2013 | Unregistered CommenterSMP

Thanks so much!! Big help!!!!

May 18, 2013 | Unregistered CommenterMike in MI

THANK YOU! I am not using Exchange, just native Outlook 2010, but thanks to previously using iCloud to sync with my phone, I wound up with all my appointments in a secondary calendar, and all the holidays listed in the primary. If I tried to Copy the secondary calendar to the primary, I just created another secondary.

The official unhelpful Outlook solution to this involves a link to some place where you write code to change the folders. Really? And it was optimized for MAPI accounts and all mine are POP3, so I figured that was a **BAD IDEA**. But I couldn't figure out how to copy the individual appointments until finding your so very helpful post. I now have one calendar; it has my appointments; it has the holidays. I was able to delete all the extraneous copies. THANK YOU AGAIN!

June 20, 2013 | Unregistered CommenterEllen Schwartz

great help

July 16, 2013 | Unregistered CommenterUady

That was easy, many thanks!

July 24, 2013 | Unregistered CommenterLukas

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